Recipient Disclaimer Process

Author: Reuben Matene
Editor: Con Validas

Follow the process below when filling out Recipient Disclaimer forms:

1. Ensure you have two (2) forms with you prior to commencing the process. One form is required for Computerbank records (Computerbank copy), the other for the recipient's records (Recipient copy).
2. On the Computerbank copy, near the top of the page, label the form Our Copy and then note the name of the recipient underneath.
3. Include the System Build Number at the top of the page on both copies as this will act as a reference in the event of inconsistencies. You can readily identify the System Build Number by the preceeding abbreviation of CBV, which will then be immediately followed by a number. This number should be located on the Tech Specs Sheet attached to the machine.
4. If there is no System Build Number on the computer, you will have to go to the Hardware section and reassign that system with the number that is located on the Hardware whiteboard. Update the number on the whiteboard with the next number in the sequence. Enter the system details in the green Hardware folder located in the Hardware section.
5. Duplicate the information from the Computerbank copy to the Recipient copy.
6. On the Recipient copy, near the top of the page, note the name of the recipient. On the back of the sheet, draw a small table with two (2) columns. Label one column Username and the other Password. Underneath each of the labels, provide the necessary corresponding information.
7. You will notice that towards the bottom of the sheet, you will be required to list the components of the machine. The following list comprises of some of the components that may have to be listed: Keyboard, Mouse, Monitor, Amount of RAM, CPU speed and type, sound card, modem, the amount of cords that are provided and HDD size.
8. Ensure all fields on both forms have been filled in correctly. The recipient must read the contents of the form prior to signing it. The recipient is to sign both copies of the disclaimer. You are required to witness and verify this process.
9. Hand the Recipient Copy to the recipient, and retain the Computerbank Copy for our records. Locate the System Build Sheet and if available, the Individual Tech Specs Sheet, and attach it to the Computerbank Copy.
10. Submit the completed Computerbank Copy to Kylie, or if she is unavailable, place it in her In-Box tray located on her desk.

Checklist:

1. Have you filled in two (2) copies?
2. Did you list all the components?
3. Did you list the Usernames and Passwords on the back of the Recipient disclaimer?
4. Did you include the System Build Number on the Computerbank copy?
5. Have both forms been signed and verified?
6. Have you submited both forms to an Administrative Staff Member?
7. Is the process complete?

This document has been thoughtfully prepared by: Reuben Matene