March 2008 Minutes

 Tuesday 18^th March, 2008 at 483 Victoria Street, West Melbourne.

Meeting opened at 6.15pm

Present

Chair: Kylie Davies

Present: Jan Smith, Allan Cooke, Tony Calenti, Rob Brittain, Julien Goodwin.

Observers: David Paraskevakis, Peter Baker.

1. Welcomes by chair - Kylie Davies

2. Confirmation of previous minutes:

The previous February 2008 minutes were confirmed. Proposed by Kylie Davies and seconded by Jan Smith. (CW 2 abstentions JG and AC).

3. Matters arising

3.1 Database Report- Jan Smith. Check Google Code Web site for information and updates.

3.2 New Ubuntu distro. Progress report. The new distro will start shipping this week when computers for the Cook Islands are built. (starting ID number is #3537). The User Guide has been updated for this distro as well. The new distro is based on Ubuntu 7.04, Feisty Fawn.

3.3 Quality control for shop computers, progress report on how check-list is going. Checklist seems to be working well and is useful for allowing builds to be completed by other people who can see where QC checking is up to.

3.4 Painting of CVI premises. Jan Smith has bought paint and will use it to touch up areas that need it.

3.5 Computer pricing update. Kylie Davies proposed that prices on P4 computer systems be reduced in price by $15.00. Seconded Jan Smith. (CWD).

3.6 Progress report on transfer of system support info to Wiki issue tracker. rgin-bottom: 0.21cm } -->Going OK about 20% done. Committee decided that sufficient support data on the current Debian Distro has been entered and that only data referring to the new Ubuntu Distro be entered from now on.

4. Agenda

4.1 Ebay sales. KD. KD proposes hiring a person for one day a week 9.00-5.00 to list and sell high ticket items on Ebay. Expected listing of 8-10 items. Pay would be $20.00/hr + 17.5% loading + super. Plus an extra hours pay to cover time in answering buyer queries. This results in a total of 8.5hrs/week. KD will prepare a job description and job will be advertised on the list. The following motion was voted on. KD proposes that CVI hire a person to work for one day per week on Wed/Thurs to sell high ticket items on Ebay, for a set wage based on WFD pay rates. Seconded by RB (CWD).

4.2 Naming of new Distribution. Tony has suggested some names to start the ball rolling (see list email). Peter has replied with his suggestion (see list email). No definitive name has yet emerged so the current information available wil be placed on the Wiki and people can add their suggestions there and on the list. In ten days a vote will be taken via the email list on the names suggested. The naming is really for future possibilities of CVI being able to distribute a live CD. However, some licensing problems need to be overcome first.

5. Reports

5.1 Coordinators report/WFD Report (KD). See website and email list.

5.2 Treasurers report (AC/KD).

5.3 Projects (RB).

5.4 User Support.

5.5 Donations report (RB).

5.6 Websites report (JSm).

5.7 Internal systems report (JG).

5.8 Technical Coordinators report

5.9  Database Report (JSm)

6. Other Business

None

7. On Hold

7.1 Awareness documentation, Business cards and new CVI logo (all)

7.2 DGR and Updating the constitution. This needs to be done to fit in with the ATO guidelines for DGR status and other concessions. Jan has volunteered to review and restart (revisit) the DGR issue in collaboration with our advisor Simon Bowden.

7.3 Surplus Shop/Ebay seller Policy Documents (Kylie). Some tips - starting to happen.

7.4 Tony to develop grievances procedure policy.

Meeting closed at 7.45pm.