February 2008 Minutes

Held on Tuesday 12^th February, 2008 at 483 Victoria Street, West Melbourne.

Meeting opened at 6.15pm

Present

Chair: Kylie Davies

Present: Jan Smith, Allan Cooke, Tony Calenti, Rob Brittain, Cloud, Peter Baker.

Apologies: Julien Goodwin.

1. Welcomes by chair - Kylie Davies

2. Confirmation of previous minutes:

The previous December 2007 minutes were confirmed. Proposed by Rob Brittain and seconded by Allan Cooke. (CWD).

KD noted a matter arising out of the minutes re cost difference of internal modems supplied to Shepparton project (Cost of modems supplied was more than expected and a shortfall of $8.00 per modem exists). RB to mention this to Hans when he sees him.

3. Matters arising

3.1 Database Report- Jan Smith. Check Google Code Web site for information and updates.

3.2 Updating the constitution. This needs to be done to fit in with the ATO guidelines for DGR status and other concessions. Place this job on hold in section seven.

3.3 Sealed box policy. Update. Cost of metal stickers and small paper stickers. (Rob/Kylie/Tony). Actually Allan looked into this and found that stickers were expensive. In which case CVI will continue using current system of inhouse manufactured stickers with some improvements to be made in order to make stickers easier to handle and stick onto computer boxes.

3.4 New Ubuntu distro. Progress report. Will be ready soon approx. 2 weeks. It looks good.

3.5 Distro problems update plus how is new distro going.

a. The Ice Authority problem has been fixed from November 2007 and should give no more problems (that is won't have to reset user account to fix problem).

b. Logfiles problem re HP printers has been fixed.

c. Kernel panic problem. This could be a problem but we need data to see how often it is occurring. To this end a new project is under way to log around 300 request forms onto the issue tracker. Once this is done the data can be searched and problems pinpointed.

d. It was noted that the mouse/keyboard incorrect connection was the most common problem clients needed support for.

3.6 Quality control for shop computers, progress report. A check list has been prepared that requires QC items to be checked off. The QC form will be attached to the build form.

4. Agenda

4.1 Membership fees are due. The committee decided to leave fees at their current level. So a full non concession card member will pay $33.00 and a concession card holder will pay half that amount, that is, $16.50.

4.2 Prepaid internet card problems/solutions. No prepaid Internet cards have been found that are acceptable to provide to clients. Therefore, CVI will no longer provide prepaid Internet cards. CVI's preferred option is to recommend clients go for a cost effective ISP plan. Note that the dialup setup in the new distro will not use our current setup program but will be using the Gnome ppp program to set up dialup Interent.

4.3 Ebay sales. KD suggests CVI extend the commission for high value equipment sold to buyers brought in by a CVI member. The following motion was proposed by KD: That CVI increase commissions on Ebay sales to 25% and also that CVI pay a 25% commission on non-shop items sold by CVI Members and Volunteers. Motion seconded by Cloud (CWD).

4.4 Request to upgrade KD's laptop to a faster machine. Allan Cooke proposed the following motion: That CVI allow Kylie Davies to upgrade her laptop to a faster model. Seconded by Jan Smith. (CWD).

4.5 Rosters. Helping on front desk on Fridays and Saturdays can sometimes be a problem if insufficient people are not available when CVI opens. Volunteers for these days need to update their availability on the Wiki so people that do turn up on those days know what to expect and can call for more help or can take a day off. Also it was decided that user support on Saturdays should be from 2.00pm.

4.6 Payment to Jan re Website maintenance. KD proposed that CVI pay Jan Smith a payment for Website maintenance. Seconded by Allan Cooke (CWD).

4.7 Painting CVI premises. Jan Smith suggest we freshen up our premises with spot painting  the worst areas with the same colour they are now. Jan will get some paint matching our walls.

4.8 Pricing of computers. CVI will update its prices on shop computers.

Specs for a $15.00 computer will rise to a P3 600 -667Mhz.

Specs for a standard $20.00 computer will rise to P3 700-733Mhz and Cel 766-866Mhz with a 10Gig Hdd.

Prices will be slightly reduced for P4 computers. A P4 2.8-3.0GHz processor will be $195.00 with a 40Gig Hdd. Upgrades will of course cost more. CVI needs to do a stock count of CD Burners, combos etc. The new price list needs to be put onto the Wiki. This task will be allotted to BK.

5. Reports

5.1 Coordinators report/WFD Report (KD). See website and email list.

5.2 Treasurers report (AC/KD).

5.3 Projects (RB).

5.4 User Support.

5.5 Donations report (RB).

5.6 Websites report (JSm).

5.7 Internal systems report (JG). Some low priority stuff will get done as soon as JG gets a break. These are as follows:

* Retirement of rusted, moving its services across toast & home
* Upgrade of toast to a DL380 with faster drives
* Set up of Wifi

5.8 Technical Coordinators report

5.9  Database Report (JSm)

6. Other Business

6.1 KD proposed that Peter Baker be accepted as a CVI member. Seconded by RB. (CWD)

7. On Hold

7.1 Awareness documentation, Business cards and new CVI logo (all)

7.2 DGR (Jan). Jan has volunteered to review and restart (revisit) the DGR issue in collaboration with our advisor Simon Bowden.

7.3 Surplus Shop/Ebay seller Policy Documents (Kylie). Some tips - starting to happen.

7.4 Tony to develop grievances procedure policy.

Meeting closed at 7.35pm.