June Minutes

Meeting Wednesday 4th June, 2008 at 483 Victoria Street, West Melbourne.

Meeting opened at 6.08pm

Present

Chair: Kylie Davies

Present: Jan Smith, Allan Cooke, Tony Calenti, Rob Brittain, Julien Goodwin, Cloud.

Observer: Peter Baker (volunteer).

Apologies: Cloud

1. Welcomes by chair - Kylie Davies

2. Confirmation of previous minutes:

The previous April 2008 minutes were confirmed. Proposed by Rob Brittain and seconded by Jan Smith. (CWD).

3. Matters arising

3.1 Database update. Still progressing. Database report can be found here.

3.2 QC of Shop computers. Need attention to detail. Sound system not working. Committee decided to continue with random Q C checks on shop computers.

3.3 Ubuntu distro update. Still not updated to Ubuntu 8.04 due to personnel being sick.

3.4 Painting of CVI premises. It is not a total repaint of the building. The aim is to
refresh tired areas with the existing paint color. Painting of premises has been commenced by Jan.  Parts of the hallway, meeting area and training room have been refreshed. Still to do in the front area are the window ledges and the shop display area. Allan Cooke to wash down walls in toilets in particular cleaning the grimy pipes in the womens toilet, the toilet ceilings do not need washing. It is a process that will continue until we leave the building Allan Cooke to wash down walls in toilet.

3.5 Any progress in selling 19" LCD monitors with high end system in shop? Committee decided to put up a sign in the shop noting we have the 19" LCD monitors for sale as an upgrade to a P4. Kylie Davies proposed we sell 19" LCD monitors for $100.00, 17' LCD monitors for $70.00 and 15" LCD monitors for $40.00 with a P4 system upgrade. Seconded by Tony Calenti.

3.6 Laptops progress report and policy re supply. Not many are going to be available. Reception will have to tell applicants to call back at a later date. A waiting list will not be kept and CVI will not accept advance applications for laptops as this involves too high an administrative overhead. Applicants will need to keeping checking with CVI if they really want a laptop. First to call when a laptop is available will get it.

3.7 Naming of new distro. Discussion to proceed on WIKI. Tony Calenti to check if current contributions have been put on WIKI.

3.8 Hallway computers - update. Have sold some. Check cost of selling these at a swap meet at VUT on Sunday 6th July. Probably also need to advertise the hallway PCs on our website.

4. Agenda

4.1 Lease renewal. Our lease is up in Feb 2009, we need to decide what we should do? Before renewing current lease CVI will investigate other possible sites taking into account criteria such as car parking, ease of loading /unloading equipment /ewaste, location accessibility for clients and building size (current is 295m2).

4.2 Hard drives policy re selling and size we should include in all P3 computer systems. Committee decided that Basic systems would now have a 15 or 20gig HDD, and that all P4 systems would have a 40gig HDD. Only 10gig or smaller HDDs would be sold as surplus stock to non computer systems buyers. Larger (>40gig hdds) can only be sold as upgrades to computer systems being bought.

4.3 Stocks of low end PCs are low. What do we do when we have none left? What becomes our $15.00 system? Goalpost will be moved so that P3 700 Mhz systems would become the new basic systems.

4.4 Regular financial volunteers being able to vote at committee meetings. This query was raised by a volunteer and the short answer is that it is unconstitutional.

4.5 Regular financial volunteers being able to purchase front of house (as opposed to hallway) computers at the concession card rate.

Jan Smith motioned that current and active CVI volunteers with at least three months service be able to purchase one concessional computer system per year with the provisos that no upgrade to an LCD screen can be made and that such sales are reported to the next committee meeting for administrative purposes. Seconded by Kylie Davies. (CWD). Also the committee noted that the coordinator would document such sales in their committee report.

4.6 The gnome interface manager in the current distro. Users can select gnome instead of kde during login. The gnome interface manager is not officially supported by cbv - Why?

The current distribution can only easily support one interface at a time. Further information will be provided at the next committee meeting.

5. Reports

5.1 Coordinators report/WFD Report (KD). See website and email list.

5.2 Treasurers report (AC/KD). Allan presented his first report. VIP BAS has to be done.

5.3 Projects (RB).

5.4 User Support. Quiet at the moment.

5.5 Donations report (RB).

5.6 Websites report (JSm).

5.7 Internal systems report (JG).

5.8 Technical Coordinators report

5.9  Database Report (JSm)

6. Other Business

6.1 KD proposed the motion that the fuel rate be increased by 5 cents per kilometre for volunteer work (52-.57cents). Seconded by Jan Smith. CWD. Abstention RB.

6.2 Software freedom day. Andrew Chalmers wants support from CVI. CVI will not be organising a SFD for 2008. However, CVI will consider requests for assistance.

 6.3 Advertisement in the Melbourne Times local paper. KD proposes we advertise in the Melbourne Times local paper for two weeks. Seconded by Allan Cooke. CWD. J Smith to organise this.

7. On Hold

7.1 Awareness documentation, Business cards and new CVI logo (all)

7.2 DGR and Updating the constitution. This needs to be done to fit in with the ATO guidelines for DGR status and other concessions. Jan has volunteered to review and restart (revisit) the DGR issue in collaboration with our advisor Simon Bowden.

7.3 Surplus Shop/Ebay seller Policy Documents (Kylie). Some tips - starting to happen.

7.4 Tony to develop grievances procedure policy.

Meeting closed at 7.35pm.