September 2007 Minutes

Held on Tuesday 11^th September, 2007 at 483 Victoria Street, West Melbourne.

Meeting opened at 6.25pm

Present

Chair: Kylie Davies

Present: Jan Smith, Adam Jenkins, Tony Calenti, Rob Brittain.

Observers: Cloud of Unknowing

Apologies: None.

1. Welcomes by chair - Kylie Davies

2. Confirmation of previous minutes:

a. The previous July minutes were confirmed with the following amendments – that in the reports section Item 5.4 and 5.8 have the support person name removed and left blank.

Proposer: Tony Calenti. Seconder: Adam Jenkins. (CWD).

3. Matters arising

3.1 Database update - Jan Smith. See mailing list report..

3.2 Volunteer Commitments - Tony Calenti. Held over to next meeting. The main theme will be what benefits have been ratified by committee and what other benefits can be added and ratified. As item 3.5 was relevant to this item it was considered next, but has been left in its correct order below.

3.3 ATO tax concessions update (Kylie) . An appeal letter has been sent in reply to the Tax Dept's refusal letter. They have sent another letter advising CVI that our request is being considered and they will let us know when a decision has been made.

3.4 Sealed box policy. Stickers organised by Rob are being used and appear to be working well.

3.5 Raffle as bonus for volunteers. CVI has started a monthly raffle for volunteers. The raffle prize value will not exceed $200.00 dollars. The first raffle has been held and was for a MAC computer. Volunteers receive one raffle ticket per 5hrs of volunteer time per week as found in the sign out book. This raffle will be given a trial period and has not as yet been ratified by CVI as an on going Volunteer bonus.

3.6 SFD update. Planning is pretty well in hand but more advertising is needed. A government official from the Victorian Government will be attending. CVI will be taking 21 computers. Preparation for the event will begin at 8.45am at CVI premises and about 9.00am at the Town hall.

4. Agenda

4.1 Work for the Dole employment casuals. Adam will end his work as a WFD supervisor as he is moving to Canberra. Kylie will assume all responsibilities for WFD but will require time off later in the year. Instead of employing full time WFD supervisors she suggests casuals be employed. This would give CVI the flexibility to use personnel more efficiently. This means that if only a few WFD volunteers will be coming in to CVI then only one casual WFD supervisor need come in that week. If more WFD volunteers are expected both casuals can be employed that week. Also, if one casual is sick then there is another that can be called in if required. Suggested persons are Rob, Cloud, Allan. One weeks notice will be given to casuals. The following motion was put to the committee. Kylie Davies proposes that CVI have casual supervisory staff for the Work For The Dole program, to be called on as required by the manager, starting from this meeting. Seconded by Rob Brittain. CWD.

CVI thanks Adam Jenkins for his Supervisory and Volunteer help.

4.2 Distro Problems. The CVI Debian/KDE based Linux distribution is having several problems as indicated by the increasing number of user support requests. Three separate problems have been identified as follows.

A. ICE Authority problem stopping internet use by the user account holder. This happens because the ICE authority gets switched over to the Root account. To prevent this problem a patch is being used to delete the ICE authority on start up.

B. gconf problems. This problem results in a build up of information in the log files that eventually fills up the hard drive and stops the system from being used. Another software patch has been used to prevent the logs clogging up the hard drive by deleting information built up in the logs files every time the computer is started or after a certain time the computer has been in use.

C .HP printer logs. The HPIOD allows HP printers to build up their log files if printer jobs are not deleted from the print queue.

An IRC meeting will be convened in approximately two weeks which needs to include Barry. Kylie will confirm the date and time after checking with Barry on his availability.

4.3 CVI committee numbers. CVI now has 2 vacancies on the committee which we need to fill.

Persons suggested are Allan Cooke and Cloud Of Unknowing.

As Cloud was present at this meeting and became a financial member the committee voted to elect him as an interim volunteer member of the CVI committee. CWD.

4.4 Annual General Meeting. The 2007 AGM needs to be held before the middle of November. The committee decided to hold the meeting on Saturday the 27^th October between 5.30pm and 6.00pm. Notification of the meeting and call for nominations to be posted to the list ASAP.

4.5 Signatories to bank account. Kylie proposed the motion that Jan Smith and Tony Calenti become bank signatories. Seconded by Adam Jenkins. CWD.

5. Reports

5.1 Coordinators report/WFD Report (KD). See website and email list.

5.2 Treasurers report (JS/KD).

5.3 Projects (RB).

5.4 User Support.

5.5 Donations report (See Coordinators report)

5.6 Websites report (Jsmith).

5.7 Internal systems report (JG).

5.8 Technical Coordinators report

5.8 Database Report (JSmith)

6. Other Business

No other business

7. On Hold

7.1 Awareness documentation, Business cards and new CVI logo (all)

7.2 DGR (Jan). Jan has volunteered to review and restart (revisit) the DGR issue in collaboration with our advisor Simon Bowden.

7.3 Surplus Shop/Ebay seller Policy Documents (Kylie). Some tips - starting to happen.

7.4 Tony to develop grievances procedure policy. Meeting closed at 10.15pm.

Meeting closed at 7.23pm.