May 2007 minutes

Held on Thursday 24th May, 2007 at
483 Victoria Street, West Melbourne. Meeting opened at 6.15pm

Present
Chair: Kylie Davies
Present: Jan Smith, Tony Calenti, Con Validas, Rob Brittain.
Apologies:  Julien Goodwin, John Simpson.

1. Welcomes by chair – Kylie Davies

2. Confirmation of previous minutes:
a. The previous April minutes were confirmed.
Proposer: Rob Brittain . Seconder: Jan Smith. (CWD).

3. Matters arising

3.1 Progress report on selling gaming computers in shop.  Currently on hold as insufficient staff to carry on with project.

3.2 Database (DB) Update.  See report posted by Jan Smith at the following URL:  Database report

3.3 BOSTL (Brotherhood of St Lawrence) continue with research into possible collaboration re distributing CVI computers through their bargain stores. Currently on hold.

3.4 Sealed box policy.  KD still to do.  Remove from minutes.

3.5 Volunteer commitments.  New documentation.  Bonuses.   Tony to put his policy notes on the Wiki. Currently volunteers with a welfare card can get 50% off certain items in shop.

3.6 Update to the CVI Plone site (Jan).    This has now been successfully carried out.

3.7 NBA donation updaate (KD).  Kylie has not heard from NBA.  They maybe donating to another organisation so the donation may not occur.

3.8 Distro numbering.  Progress report on implementation.  Also, report on implementation of mouse message in command line mode.  Barry will do this for the next distro release.  The mouse message has not been implemented at this stage as it requires shell scripting expertise.  The discussion included having a CVI logo for the initial start up of the CVI distro.  It was agreed that this would be a good idea but that we needed to decide on a logo to use.

3.9 Security issues (re: public access to unauthorised areas).  Progress on implementation.  Tony to see if a lock will work.

4. Agenda
4.1 Charging for training.   Struck off as it was incorrectly included as an agenda item.

4.2 Replacement laptop for Con.  The following motion was proposed and carried:
That CVI replaces Con Validas' damaged laptop computer.
Proposed by: Kylie Davies.  Seconded by : Jan Smith  (CWD).

4.3 Honorarium for Con Validas.  The following motion was proposed and carried:
That CVI give Con Validas an honorarium of $400.00.   Proposed by: KD.  Seconded by:  Jan Smith  (CWD).

5 Reports

5.1 Coordinators report/WFD Report (KD). See website and email list.
5.2 Treasurers report (JS/KD) Nice bank balance.
5.3 Projects (RB).  Ubuntu was discussed as a future Distro for CVI.  
5.4 User Support (Jsimpson)
5.5 Donations report (See Coordinators report)
5.6 Documentation and websites report (Jsmith). See list and docweb.
5.7 Internal systems report (JG). See list.
5.8 Technical Coordinators report (Jsimpson)

6. Other Business

6.1 CVI logo.  The idea of having a logo was discussed.  It could be used as part of a splash screen for our distro's GUI as well as for our Website and forms.

6.2 Tax concessions. KD is applying to the ATO for tax concessions re GST on second hand goods used for charitable purposes. If we don't get the GST deductibilty concession we may have to pay GST on computer systems distributed from 2005 onwards.

6.3 Grievance policy/procedures.  Tony to followup.

7. On Hold

7.1 Awareness documentation, Business cards and new CVI logo (all)

7.2 DGR (Jan). Jan has volunteered to review and restart (revisit) the DGR issue in collaboration with our advisor Simon Bowden.

7.3 Surplus Shop/Ebay seller Policy Documents (Kylie). Some tips – starting to happen.

7.4 Tony to develop grievances procedure policy.

Meeting closed at 7.50pm.