Minutes March 2006

21^st March, 2006

483 Victoria Street, West Melbourne, meeting opened at 6.10pm

Present

Chair: Kylie Davies

In Attendance: Jan Smith, John Simpson, Owen Courtis, Tony Calenti

Apologies: Con Validis, Vic Koci, Rob Brittain, Norm Atkins.

1. Welcomes by chair – Kylie Davies.
2. Confirmation of previous minutes. The previous minutes were confirmed with the following amendment: “J. Simpson replaces C. Validis as Technical Coordinator in the reports section of the minutes, item 5.9.” Proposed by Kylie and seconded by John – carried.
   
3. Matters arising

3.1 Outcome of working party discussions around e-waste and donation pick ups ex meeting held on IRC on Tuesday 21-02-06 at 6.30pm. No meeting was held. See document on Wiki under policy and development for comments.

3.2 ITShare laptop donation update. Kylie will be going to South Australia and may pick up some laptops if they are available.

3.3 New phone system – which of the two available systems are we to use? Held over to next meeting as Internal systems coordinator was not present.

3.4 Job Network Member progress report. Nothing to report as yet. Kylie is waiting for a reply from her case worker.

3.5 New e-waste opportunities progress report. No news to be held over to next meeting. John noted that there is a need to do something about the accumulating hard drives in the warehouse. Plastic waste also needs to be disposed of and this requires a meeting with the recycler to discuss their collection requirements. They require large amounts and we need a collection system for this. It has been decided that wool bale bags would be suitable for this and and Jan volunteered to search for a source of these bags.

Action Jan: Source wool bale bags (up to $20.00 each is acceptable).

Action Greg: Call Extreme Surplus Recyclers re pick up or delivery of hard drives.

3.6 Progress report on Printers. One issue required John to upgrade the drive data base for the new printers and that has been done. Another issue was the pricing of printers relating to cheaper prices due to discount sales. Once we purchase printers at the higher price we cannot reduce this as we would suffer a loss. If clients can source the printer more cheaply that is up to them. It was decided that current new printers in stock would be sold at the agreed price of $70.00. Once current stocks are exhausted we will review the printer market to see if we can source cheaper compatible printers. It was decided that the committee would ask Barry if he would like to observe the printer market and report back to the committee.

4 Agenda

4.1 Rental of car spot. Committee decided to hold onto to our car spots unless we are in desperate need for funds.
Action by Jan: She is to obtain further information about the undercover car spot advertised by a local business to see if there was a demand for it.

4.2 EscapeNet ISP offer of one month free Internet access for our clients (see email to the list on March 4th). Committee decide not to take up the offer as after one month it reverts to a very high rate of $23.00/mnth. Kylie will contact EscapeNet to see if they would be able to modify their offer so that the continuing rate was around $10.00/mnth. We will review ISP deals currently being offered.
Action by Kylie: Ring EscapeNet re modification of offer.
Action By Jan: Review ISP deals currently being promoted.


4.3 Contract job to sell laptops on Ebay. The idea is to hire someone for around 21 hours on a contract basis to sell approximately 20 low end laptops on ebay for Computerbank. We need to clear the laptops quickly as they lose value the more we delay. The committee decide to sell the laptops on ebay. Cloud will be approached to do the preparation of the laptops for the sale. Kylie will prepare a better job description to be approved by the members present at this meeting. Once the job description is approved the job will be advertised on the members mailing list.


5. Reports

5.1 State Coordinators report/WFD Report (KD)
5.2 Treasurers report (NA/KD) no report
5.3 Projects (RB) no report
5.4 User Support (JSimpson)
5.5 Donations report (RB) no report
5.6 Documentation and websites report (JSmith)
5.7 Internal systems report (JG)
5.8 Database report (OC)+
5.9 Technical Coordinators report (JSimpson)

6. Other Business

6.1 Code of Conduct. A code of conduct has been written. Comments and feedback will be obtained from members before proceeding further.

7. On Hold

7.1 Garage Sale Planning (all). Deleted.

7.2 Awareness documentation, Business cards and new CVI logo (all)

7.3 DGR (Jan/Norm). We are looking for a missing document (response from the Federal Environment Minister)so it can be sent to our lawyers Clayton Utz.

7.4 Surplus Shop/Ebay seller Policy Documents (Kylie). Some tips – starting to happen.

7.5 WFD project in Altona (Kylie). Deleted.

7.6 Trivia Night Planning (all). Deleted.

7.7 Project Kenya Update. (Kylie). Deleted.

7.8 LPI Exam Update. (Kylie). Deleted.

Meeting closed at 7.30pm.