Minutes June 2006

Held on Tuesday 27th June, 2006 at

483 Victoria Street, West Melbourne.  Meeting opened at 6.30pm

Present

Chair: Kylie Davies

In Attendance: Jan Smith, Owen Courtis, Tony Calenti, Rob Brittain.

Apologies: Julien Goodwin, John Simpson.

1. Welcomes by chair – Kylie Davies

2. Confirmation of previous minutes The previous May minutes were confirmed.
Proposer: Jan Smith. Seconder: Owen Courtis.

3. Matters Arising

3.1  New phone system – What has Julien or anyone else to report.

We recently received a Commander NT40 (AKA Nortel Norstar CICS). Julian has
full programming manuals for this system, however until we figure out how to fully reset the system it's not yet usable. The hardware is perfect for us and Rob has been looking in to getting the unit reset (see Internal systems report). RB reported that the phone system needs to be unlocked and the passwords reset. Once this is done it can be programmed to suit our requirements. To do this Rob will see donators of the system. Then we need to find out what it will cost us to reprogram the system. If Julian can do the programming we will offer him the job, but if his time is limited we will outsource this work to get it done promptly.

3.2  Kylie's Job Network Member progress report. Nothing to report on this matter as KD is still waiting for a response from her case worker.

3.3  Progress report on Contract job to sell laptops on Ebay.

Cloud sold 4 laptops to date after working for three weeks. It was expected that 14 laptops would be sold within the contract time (21 hours), but a lot of time has been spent on preparation and testing of systems as well as time spent on answering questions re laptops put up for sale. One problem was that laptops were not ready to sell and should have been prepared before contract was begun. Laptops should have been sold as is, that is working hardware no software involvement. Confusion seems to have arisen over how long it takes to sell a laptop on Ebay. KD is testing this out by preparing and selling a laptop. KD will follow up with Cloud to clarify times spent on actual sale of laptops and time spent on associated work. We will also try selling a laptop via the surplus store and via Computer trader to see how long it takes for them to sell using those avenues.

3.4  New Distro. How is it going? When do we deploy it?

Some further problems were found with the distro and the decision on the date to deploy the distro will made later, probably at the start of August. Alistair will write a standardised testing protocol for a new distribution so that future testing will be thorough and efficient and will pick up problems early in the testing cycle. VLC will be added to the new distro and the groups problem causing denial of user access to peripherals, such as scanners, will be fixed.

3.5  Progress on revenue raised via Sale of donations on EBAY (revenue to be used for specific expenditure items).

$1500.00 dollars has been raised so far. The 17” and 19” LCD monitors and the Imac raised $912.00 which was to be used for the new phone system (purchase or set up of secondhand system). But the amount raised so far will be set aside for the phone system.

4 Agenda

4.1  Donations/pickup document. Committee members to have read for discussion.

The following motion was passed; The committee agrees to the ratification of the pay rates and incentives as stated in the Donations/E-waste & pickups document. Proposer: Jan Smith. Seconder: Tony Calenti. All agreed(PWD).

4.2  Lease renewal in January (letter to be tabled).

Discussion held over to next meeting.

4.3  Norm's resignation.

The committee agreed that a card and gift will be presented to Norm. The committee appreciates Norms time and efforts as our treasurer and his entertaining good humour whenever he was present at CVI premises. Thanks Norm.

4.4  CMS video ideas.

Committee to think of possible video projects for discussion at next months meeting.

5 Reports

5.1 State Coordinators report/WFD Report (KD)

The State coordinator reported that as of this month CVI is self supporting, that is, we are able to generate enough income to pay our current monthly operating costs of around $3.5K.

5.2 Treasurers report (NA/KD) no report
5.3 Projects (RB) no report
5.4 User Support (JSimpson)
5.5 Donations report (RB) no report
5.6 Documentation and websites report (JSmith)
5.7 Internal systems report (JG)
5.8 Database report (OC)+
5.9 Technical Coordinators report (JSimpson)

6. Other Business
6.1 CGA Bryson the builder involved in the construction of the units on the corner of Dryburgh and Victoria Streets will be blocking the laneway at the back of the CVI premises. This would create a problem with our waste pickup, as the truck could not pass through the laneway. If the truck could turn around and go back the way it came in the problem could be lived with until construction was completed. Rob to check with waste people if truck could turn in the space available and report back. Bryson requires CVI and other affected businesses to sign an agreement to the closure to facilitate council approval.

7. On Hold

7.1 Awareness documentation, Business cards and new CVI logo (all)

7.2 DGR (Jan). Jan has volunteered to review and restart (revisit) the DGR issue in collaboration with our advisor Simon Bowden.

7.3 Surplus Shop/Ebay seller Policy Documents (Kylie). Some tips – starting to happen.

7.4 Tony to develop grievances procedure policy.

Meeting closed at 8.30pm