Minutes February 2006

14th February, 2006
483 Victoria Street, West Melbourne  Meeting Opened at 6.15 pm

Present

Chair: Kylie Davies,
In Attendance: Rob Brittain, Tony Calenti, John Simpson, Julien Goodwin, Jan Smith Con Validis, Norm Atkins and Owen Courtis.
Observer: Pierce J
Apologies: None

1. Welcomes by meeting chair - Kylie Davies
2. Confirmation of previous minutes.
Proposed John seconded Kylie - carried

3. Matters arising

3.1 Outcome of working party discussions around e-waste and donation pick ups.
E-waste and donation pick ups to be discussed at meeting to be held on IRC on Tuesday 21-02-06 at 6.30pm.

3.2 ITShare laptop donation update. Current hold up is with donating company, Kylie will travel to SA to pick up laptops when available.

3.3 New phone system. JG has two systems available for installation and a choice will need to be made between them. The main problem now is that they both need programming before they can be implemented.

3.4 Anti-piracy leaflets. KD phoned Microsoft and they will only supply 5 copies. We can use a simple anti-piracy message ourselves on the recipient disclaimer form. Action: Kylie and Jan to add this to the disclaimer.

3.5 Distro Update. J Simp says the lean distro is nearly complete and is undergoing final stress testing for 1-2 weeks. The full distro is almost ready for stress testing.

4. Agenda

4.1 WFD funding crisis. Kylie reported that this was all over with our project rolling over for another 6 months.

4.2  Proposal to increase e-waste fees (see email to the list). All in agreement to add GST and to raise fees for pickup of 17inch monitors to $15.00 (includes GST), drop off cost is now $7.50. Also, no more 15inch monitors will be used for recipients so all these will be charged an e-waste fee ($11.oo for pick up and 5.50 for drop off). Note that all 1995 or before monitors are to be assessed as e-waste.

4.3 Kylies Job Network Member is able to give her $1500 towards her employment at Computerbank for 13 weeks as part of the Skills Incentive Scheme. Do we want to participate? The money is supposed to be enough to take Kylie off benefits for 13 weeks.  There was no objection to Kylie taking up the JNM offer to supplement her CVI income, thus taking her off centrelink benefits for 13 weeks. Jan offered to sign the necessary documents signifying CVI approval.

4.4 New e-waste opportunities progress report. Greg F is having discussions with a recycler. If the deal comes off we will need to take up a car space in order to provide a collection bin for plastics. It was decided not to take up the offer of sending steel and monitors to the new recycler as it would be difficult to find somewhere to place the monitors that were beyond repair.  RB noted that it might prove more valuable to rent the car space to a local business.

5. Reports

5.1 State Coordinator's /WFD report Kylie Davies

5.2 Treasury report - Norm Atkins/KD - heldover

5.3 Projects report - Rob Brittain - heldover

5.4 User Support - John Simpson

5.5 Donations report - Rob Brittain - heldover

5.6 Documentation and Websites report - Jan Smith

5.7 Internal Systems report - Julian Goodwin

5.8 Database report - Owen Curtis
OC wants wiki to be point of contact re DB queries.

5.9 Technical Coordinators report - Con Validas – held over

6. Other Business

Jan Smith suggests we trial providing epson printer ($65.00) with recipient PCs. She is willing to buy 3 printers initially using her own funds and obtain reimbursement when printers are purchased by recipients. Committee approved a trial of this service.

7. On Hold

7.1 Garage sale planning (all)
7.2 Awareness documentation, business cards and new CVI logo (all).
7.3 DGR (Jan / Norm)
7.4 Surplus Shop/Ebay seller Policy Documents (Kylie)
7.5 WFD project in Altona (Kylie)
7.6 Trivia night planning (all)
7.7 Project Kenya update (Kylie)
7.8 LPI Exam update (Kylie)
7.9 Software Freedom Day (all)

Meeting closed at 7.20 pm