February 2009 minutes

Tuesday 24th February, 2009 at 483 Victoria Street, West Melbourne. Meeting opened at 6.03pm.

Present
Chair: Kylie Davies
Present: Jan Smith, Allan Cooke, Tony Calenti, David Paraskevakis, Jeremy Murphy, Peter Baker and Richard Marshall.
Observing Members present: Julien Goodwin and Rob Brittain.
Apologies: Peter Baker

1. Welcomes by chair - Kylie Davies.
2. Confirmation of previous minutes:
The previous January 2009 minutes were confirmed. Proposer Jan Smith, seconded by Richard Marshall (carried by 6 votes with 2 abstentions).

3. Matters arising
3.1 Database update. Progress stalled.

3.2 Ubuntu distro update. Hardy distro is being rolled out. Some teething problems arose with ppp not working and printer drivers needing updates. Also only one master can be used for cloning. If more than one cloning machine is used only a HDD recently cloned from the master can be used and only until the end of that day whence it turns back into a pumpkin, that is, an ordinary cloned HDD.

3.3 Painting of CVI premises, progress report. Nothing to report.

3.4 Lease renewal. Has agent mailed us the renewal proposal? Yes agent has sent us renewal proposal. In response CVI has sent a letter drafted by Jan Smith with our counter proposal and we are waiting for a reply.

3.5 Newsletter for CVI. Peter is making progress and hopes to have a draft available for approval soon.

3.6 Computer and Courier vouchers. Peter Baker to provide more info. Remove from the list.

3.7 Introducing EFTPOS or Manual Merchant Credit Swipe in the shop. After discussion the following proposal was made.

Jan Smith proposes that CVI offer an EFTPOS service as a payment option. Seconded by Kylie Davies (carried by 7 votes for and 1 against).

3.8 Changing CVI's broadband provider. Still need more info to be provided by J. Goodwin.

Julien still needs to get more info especially about transferability.

Peter Baker proposed that CVI get a faster internet connection with unlimited downloads costing up to $90.00 per month. Seconded by KD (carried by 6 votes for with 2 abstentions)

It was agreed that Kylie choose the best option for our connection.

3.9 Airconditioner repair update. Scheduled for repair this week on Thursday morning.

4. Agenda

4.1 PC Price Revision. Kylie to present price revisions. As prices in the retail and second hand market have decreased a price review has been undertaken and a new price list has been produced. This was circulated at the meeting. KD proposed that the committee accepts the revision to the computer price list presented at the February committee meeting including the two modifications discussed. Seconded by Jeremy Murphy (carried by 7 votes for and 1 against). This proposal to take effect starting from Friday 27th February.

4.2 Computerbank Network. Do we need to revisit our network setup. This matter will be revisited on the Web site discussion pages.

4.3 Fire Equipment and Testing. Kylie to present quote. According to the guidelines fire equipment should be tested every 6 months. The quote from Chubb was very expensive. Northern Fire was cheaper and they are able to test the current equipment at a reasonable cost compared to Chubb.
Tony Calenti proposes that Kylie Davies be authorised to get CVI's fire equipment tested and maintained. Seconded by Peter Baker.
The CVI committee appoints Richard Marshall as Fire Warden to ensure that fire equipment is maintained, that is , kept current and that current legislation is being followed and that new legislative requirements are brought to the attention of the committee.

4.4 Going to the Gnome desktop. At this stage the committee feels that the current KDE desktop is more appropriate for our clients as it resembles the MS Windows Desktop and so is less intimidating to new Linux users.

4.5 New Web Site design and navigation AJC. The New Web site is not intuitively navigable. It is difficult to locate documents as the navigation listings are insufficient or unclear. For example, there does not appear to be a meetings navigation item that will take you to the meeting minutes directly. Jan Smith to conduct usability tests for volunteers accessing information relevant to volunteers. 

5. Reports
5.1 Coordinators report/WFD Report(KD).
5.2 Treasurers report (AC/KD).
5.3 User Support. BK). No increase or specific problems .
5.4 Donations report (KD). See coordinator's report.
5.5 Websites Report (JSm).
5.6 Internal systems report (JG). Replace large Cisco switch with smaller one. Why can't network be shutdown every night to save power? Because it is too much trouble to close down and reboot the system.
5.7 Technical Coordinators report(KD). None this month.
5.8 Database Report (JSm)

6. Other Business
6.1 Laptop for treasurer. KD proposes that CVI provide the treasurer, Allan Cooke,with a laptop on loan for the purpose of doing book keeping and other Treasury related work. Seconded by JS. Carried by 7 votes for with 1 abstention.

7. On Hold
7.1 Awareness documentation, Business cards and new CVI logo (all)
7.2 DGR and Updating the constitution. This needs to be done to fit in with the ATO guidelines for DGR status and other concessions. Jeremy has volunteered to review and restart (revisit) the DGR issue in collaboration with our advisor Simon Bowden.
7.3 Tony to develop grievances procedure policy.

Meeting closed at 7.33pm.