August 09 Minutes

Time/Date/Place:

Tuesday 11th August 2009 at 483 Victoria Street, West Melbourne. Meeting opened at 6.02pm. 

Present: Kylie Davies (chair), Jan Smith, Allan Cooke,  Peter Baker, Bill Boledziuk, David Paraskevakis and Richard Marshall. Tony arrived after the commencement of meeting and missed the amendment to the July minutes.

1. Welcomes by chair - Kylie Davies.

2. Confirmation of previous minutes: The previous July 2009 minutes were confirmed with the following amendment.

Bill B proposes that the July minutes be amended so that item 3.2 now reads "This Statement of Purpose is to be presented to the Annual General Meeting and is to be voted on at the next Annual General Meeting."

 Seconded by Jan Smith (cwd).

3. Matters arising

3.1 Ideas sub-committee report. Nothing to report.  Minutes not distributed. Question of opening 10am Saturdays not resolved.
3.2 Policy sub-committee report. After some discussion about the statement of purpose/charter the committee decided to establish a discussion page on the CVI website.
3.3 Computerbank Fair Work policy update. Held over to next meeting.
3.4 Volunteer policy update. Volunteer guide will be adjusted re minimum volunteer commitment. This item is now finalised.
3.5 Fee ($5.00) for configuration changes (does not apply to exclusions). How is this going? Has not occurred as yet.

3.6 Core 2 Duo pricing. Held over to next meeting.

3.7 Grievance policy. Tony to email policy to committee members.

3.8 Quotes for becoming an isp reseller. Internode was the company but more in formation was requested such as:

* Can we sell 3G products?

* Is the $15.00/month for 500MB shaped?

Ideally CVI would like a prepaid unlocked deal. CVI will con tinue via Bill to search for a cheap wireless broadband deal.

3.9 G4 Macs pricing. CVI has sold one of these systems (that are unsuitable for our clients as they require a special distro setup and support and the LCD screen requires a special adaptor [costing around $180.00] to enable it to be used with standard VGA systems) on Ebay for $225.00. Kylie Davies proposes CVI sells the G4 Macs for $220.00 for non concessional buyers and $110.00 for volunteers and concession card holders.

4. Agenda

4.1 Can CVI still afford to offer a free computer? Kylie Davies proposed the motion that CVI stops offering a free computer system and that this is phased out over the next 4 weeks starting from today. Seconded by Richard Marshall. carried by 6 votes for and 2 votes against.

4.2 Confirming the mission statement. This item crossed out as this was passed at last meeting. The following agenda items were renumbered as below.

4.2 Advertising the Saturday coordinator jobs. Jan brought up the problem of conflict of interest re voting for the Saturday coordinator positions. The committee decided that the jobs would be advertised internally for members only. A job description is still required for the this casual based position. The committee still has to decide if the position will be for one permanent person with casual back or a shared casual position among 2-3 persons.

4.3  David Paraskevakis proposed that no computer at Computerbank be allowed to run other operating systems other than open source OS's. Seconded Richard Marshall. defeated 2 to 5 against with 1 abstention.

4.4 Computerbank's distro contains some 'free to use' but 'not free to code' software. David to make a list of the 'non free to code' software and the alternative open source equivalents and how practical these alternatives are. David will bring this list of open source alternatives to the next meeting. The current CVI disclaimer document needs to be updated to reflect CVI's policy on software.

4.5 Distro needs utility to detect cpu info. P4 with HT Versus Core2 duo. Allan Cooke and Tony Calenti to do more research.

4.6 Discounts on shop computers for volunteers (PB). Peter's query was answered by Tony stating that a motion has previously been passed that allows volunteers without concession cards to purchase one shop computer system per year.

4.7 Confirming Nick Benson as a member of Computerbank. Jan Smith proposes that Nick Benson be accepted as a member. (cwd)

5. Reports

5.1 Coordinators report/WFD Report(KD).

5.2 Treasurers report (AC/KD). The treasurer informed the committee that an audit of accounts is required.

5.3 User Support. BK).

5.4 Donations report (KD). See coordinator's report.

5.5 Websites Report (JSm).

5.6 Internal systems report (JG).

5.7 Technical Coordinators report(KD).

5.8 Database Report (JSm)

6. Other Business

None.

7. On Hold

7.1 Awareness documentation, Business cards and new CVI logo (all)

7.2 To be moved to matters arising for the next meeting. DGR and Updating the constitution. This needs to be done to fit in with the ATO guidelines for DGR status and other concessions. All relevant documents need to be located.

Meeting closed at 8.20pm.