Minutes July 2008
Tuesday 22nd July, 2008 at 483 Victoria Street, West Melbourne. Meeting opened at 6.10pm
Present
Chair: Kylie Davies
Present: Jan Smith, Allan Cooke, Tony Calenti, Rob Brittain, Cloud.
Observer: Peter Baker and Patrick Chan (volunteers).
Apologies: Julien Goodwin.
1. Welcomes by chair - Kylie Davies
2. Confirmation of previous minutes:
The previous June 2008 minutes were confirmed. Proposed by Jan Smith and seconded by Kylie Davies. (CWD).
3. Matters arising
3.1 Database update. Still progressing. Database report can be found here.
3.2 Laptops progress report and policy re supply. A handout sheet explaining CVI's laptop supply policy has been prepared and is now in use.
3.3 Ubuntu distro update. Still using Feisty Fawn 7.04. U8.04 seems slower than current build as shown by the slow OO opening times.
3.4 Painting of CVI premises. Progress report. Cleaning of male/female toilet walls has commenced and painting will continue. Still progressing. Kylie Davies proposed that the honorarium to be paid to Allan Cooke for cleaning the male/female toilet walls, in preparation for painting, be increased from $40.00 to $80.00. Seconded by Jan Smith . CWD.
3.5 Any progress in selling 19" LCD monitors with high end system in shop? All sold bar one that has defects and will probably be kept for build or training room use.
3.6 Hallway computers - update. A new price list will be prepared. Disclaimers will need to be filled out when computers are sold with the Computerbank distro. New price list to be sent to Peter Baker and Rob Britain. It was suggested if sales are flagging that some of these computers be sold as our $15.00 systems but with the understanding they don't come with CDROMs. Situation to be reviewed.
3.7 Naming of new distro. Discussion to proceed on WIKI. Tony Calenti to check if current contributions have been put on WIKI. Current contributions have been put on WIKI but no new ideas have been added. Since no one has come up with anything acceptable the distro will be called the Computerbank Distribution if and when it is available on CD or DVD.
3.8 Software Freedom Day. Has CVI received any requests for assistance? No request for assistance has been received.
3.9 Advertising campaign. Progress report. It is continuing. Patrick offered to help by distributing flyers and putting up posters at Melbourne. David and Cloud will also help by putting up similar info at RMIT and Swinburne Universities respectively.
4. Agenda
4.1 Lease renewal. Our lease is up in Feb 2009, we need to decide what we should do by September 08 as we must give agent a decision 6 months before lease expires. Held over until the August meeting. A description of the requirements a building must have if CVI decided to move from the current premises will be put up on the WIKI.
4.2 Swap meet presence. Do we go ahead? The committee decided to go ahead and book a table for the Technology Market's VUT swap meet on Sunday third of August. Tony to set up table with Peter and Cloud's help prior to 9.00am. Tony to take gear to swap meet in his car. Kylie will book a six foot table costing $5.00 per foot plus $3.00 for each attendee. Rob suggested we sell Linux cherry keyboards, that he has obtained from Linux Australia, at the swap meet. Prices for these are $30.00 for CVI volunteers. At swap meet KBs can sold for $40.00 and if not selling can be reduced to $35.00.
4.3 CVI get together thank you to volunteers luncheon. The
committee decided to hold the get together on Sunday 24th August at
Lentils as Anything restaurant in Abbotsford, as they also have a
farmers market on that day. Parking is limited but details will be
included in the invitation to be sent out to volunteers by Jan Smith.
As payment is by affordability with no set costs it was suggested
that CVI barter a laptop computer for the meal. But this possibility
will be discussed with the restaurant first.
Jan Smith proposed the motion that CVI fund this years annual get together at Lentils as Anything restaurant to be held on 24th August 2008. Seconded by Kylie Davies.
4.4 Kylie Davies proposed that Allan Cooke, along with other current signatories Kylie Davies, Jan Smith and Tony Calenti , be added as a signatory for Internet banking. Seconded by Rob Brittain. CWD.
5. Reports
5.1 Coordinators report/WFD Report (KD). See website and email list.
5.2 Treasurers report (AC/KD). Allan presented his first report. VIP BAS has to be done.
5.3 Projects (RB).
5.4 User Support. Quiet at the moment.
5.5 Donations report (RB).
5.6 Websites report (JSm).
5.7Internal systems report (JG).
5.8 Technical Coordinators report
5.9 Database Report (JSm)
6. Other Business
7. On Hold
7.1 Awareness documentation, Business cards and new CVI logo (all)
7.2 DGR and Updating the constitution. This needs to be done to fit in with the ATO guidelines for DGR status and other concessions. Jan has volunteered to review and restart (revisit) the DGR issue in collaboration with our advisor Simon Bowden.
7.3 Surplus Shop/Ebay seller Policy Documents (Kylie). Some tips - starting to happen.
7.4 Tony to develop grievances procedure policy.
Meeting closed at 7.25pm.
