December 2008 Minutes

Wednesday 3rd December, 2008 at 483 Victoria Street, West Melbourne. Meeting opened at 6.00pm

Present

Chair: Kylie Davies

Present: Jan Smith, Allan Cooke, Tony Calenti, David Paraskevakis, Jeremy Murphy and Richard Marshall.

Observer:  Rob Brittain

1. Welcomes by chair - Kylie Davies

2. Confirmation of previous minutes:

The previous October 2008 minutes were confirmed. Proposed by Kylie Davies and seconded by Jan Smith (Carried by 5 members with 4??? abstentions).

It was also noted that the current agenda and the September 2008 minutes needed amendment to item 7.2 (re DGR status). that is, that the name of Jan Smith be replaced with Jeremy Murphy. KD or JS to make the amendment.

3. Matters arising

3.1 Database update. Progress to date. Slow progress to date. Hope to pick up the pace from mid December.
3.2 Ubuntu Distro update. Slow log out problem has not been solved. KD to redo distro using Intrepid/Ibex Ubuntu version. CVI will continue to use the Fiesty Fawn version of Ubuntu for now. The distro situation will be reviewed again in January.
3.3 Painting of CVI premises. Progress report. Painting will resume next year when it is not too hot starting with the painting of the shop shelves. 
3.4 Hallway computers. Committee decide to use the following options:

* Recycle the P3 computers.

* Reprice the remaining computers and continue to sell them.

* Loan out HP compaq computers to volunteers for testing the new Distro.

3.5 Lease renewal. Where are we? CVI has to wait until January when the Agent will mail us a proposal for renewal. There are no problems with renewing the lease.
3.6 Newsletter for CVI. Any progress on this? Maybe in the new year Peter will start on this.
3.7 Computer and Courier vouchers. Peter Baker to provide info. Couriers Please sell books of 5 coupons for $13.60 each (total = $68.00). Each coupon allows a 225KG package to be delivered in the Melbourne metropolitan area. Can send over 40kilos. Can use multiple coupons up to 40kilos. Size of package can vary from 46cubic metres to 50 cubic metres. Committee queried cost of insurance and type of packaging that could be used. Committee decided that at this stage it was too expensive to implement this suggestion. The idea will be held over to the new year and in the mean time more research will be done.

4. Agenda

4.1 Christmas and New Year break times for WFD program and volunteers.

WFD program last day Thursday 18th December. Resume Wednesday 7th January 2009.

WFD program participants that are required to work Wednesday 24th December will make up this day by working on Tuesday the 16th December.

Volunteers last day Saturday 20th December. Resume Friday 9th January 2009.

4.2 End of year get together for WFD participants and volunteers.  Suggestions?

WFD group will go to a Pizza restaurant on Thursday at lunchtime.

Volunteers will go to Errols restaurant after the close of business on Saturday.

4.3 Introducing EFTPOS or Manual Merchant Credit Swipe in the shop. Jan. After some discussion it was decided that more information was needed to make a decision so this item will be held over until the next committee meeting.
4.4 Changing CVI's broadband provider. As insufficient information was available to make a decision this item is held over to the next meeting.

5. Reports

5.2 Treasurers report (AC/KD). Allan presented his first report. VIP BAS has to be done.
5.3 Projects (RB).
5.4 User Support. Barry Klein will be the User Support coordinator.
5.5 Donations report (KD).
5.6 Websites Report JSm).
5.7 Internal systems report (JG).
5.8 Technical Coordinators report
5.9 Database Report (JSm)

6. Other Business

6.1 As Melrose Street network has required considerably extra time to setup and get running KD requests she be reibursed for time , fuel and mobile phone user support. Committee agreed to this request.

7. On Hold

7.1 Awareness documentation, Business cards and new CVI logo (all)
7.2 DGR and Updating the constitution. This needs to be done to fit in with the ATO guidelines for DGR status and other concessions. Jeremy has volunteered to review and restart (revisit) the DGR issue in collaboration with our advisor Simon Bowden.
7.3 Tony to develop grievances procedure policy.

Meeting closed at 7.40pm.