Minutes October 2007

Held on Tuesday 23rd October, 2007 at 483 Victoria Street, West Melbourne.

Meeting opened at 6.20pm

Present

Chair: Kylie Davies

Present: Jan Smith, Tony Calenti, Rob Brittain, Cloud.

Apologies: None.

1. Welcomes by chair - Kylie Davies

2. Confirmation of previous minutes:

a. The previous September minutes were confirmed. Proposed by Kylie Davies and seconded by Jan Smith. (CWD).

3. Matters arising

3.1 Database Report - Jan Smith.

3.2 Volunteer Commitments - Tony Calenti. Held over to next meeting. The main theme will be what benefits have been ratified by committee and what other benefits can be added and ratified. The first raffle (a new trial volunteer bonus idea) was held and went well. Alex won a Computer that was not serviceable for normal use.

3.3 ATO tax concessions update (Kylie) . A verbal answer has been noted rejecting our request for DGR status and we are awaiting a detailed letter outlining the ATO's objections. From the information received we will be in a better position to address the ATO's objections as compared to their other replies that gave no specific details.

4. Agenda

4.1 Ratification of committee members.

a. Kylie Davies proposed that Allan Cook be accepted as a member of the CVI committee. Seconded by Jan Smith.

b. Kylie Davies proposed that David Paraskevakis be accepted as a member of the CVI committee subject to paying his membership fees. Seconded by Jan Smith.

5. Reports

5.1 Coordinators report/WFD Report (KD). See website and email list.

5.2 Treasurers report (JS/KD). BAS is due soon and we don't have an official treasurer yet.

5.3 Projects (RB). a. GHD Shepparton project to supply computers to the Congolese community will be undertaken.

b. New Distro. It will be Ubuntu based.
c. Video project. KD has been using a program to capture
screen activity both visual and audio to be able to produce
instructional videos. The program is called recordmydesktop.

5.4 User Support.

5.5 Donations report (Rob reported that donations and e-waste have increased).

5.6 Websites report (Jsmith).

5.7 Internal systems report (JG).

5.8 Technical Coordinators report

5.9  Database Report (Jsmith)

6. Other Business

No other business

7. On Hold

7.1 Awareness documentation, Business cards and new CVI logo (all)

7.2 DGR (Jan). Jan has volunteered to review and restart (revisit) the DGR issue in collaboration with our advisor Simon Bowden.

7.3 Surplus Shop/Ebay seller Policy Documents (Kylie). Some tips - starting to happen.

7.4 Tony to develop grievances procedure policy.

Meeting closed at 6.45pm.