April CVI Minutes 2001

Date 25/06/2001
Location 92 Rosslyn St West Melbourne
Time 6.30pm
Agenda Minutes of Previous Meeting
Business Arising from the Minutes
a. Kylies' Contract
b. Heater
c. National Development
d.Reports
Presidents Report
Treasurers Report
Executive Officers Report
WFTD Report
Training Report
Technical Committee Report
General Business
Item 1
- RMIT Student Placements
Item 2
- New Logo
Item 3
- Inventory/ToDo Day
Item 4
- Information Dissemination
Item 5
- Cheat Sheets
Item 6
- Signage
Item 7
-Submissions
Item 8
- Other Business
Next Meeting
Minutes
Present: Grant Diffey, Penni Diffey, Robert Mead, Steve Williams( Chairperson), Alex Rowsell, Kylie Davies (EO),Rodney Brown, Patricia Fraser, Cromwell Hooper (obs), Jo-Anne Bianchi (obs), Frank Copeland (obs), Eric Yoeman (obs)

Apologies: David Hatton, Bill Mcperson
Meeting opened at 6.35pm

Motion:" That the Minutes of the previous meeting be accepted as read."
Moved: Steve Williams
Seconded: Patricia Fraser
CWD

Business Arising
a. Penni hasn't been able to read it yet but will review it this week.
Action: Penni by 30/6/2001

b. A heater was purchased from the Salvation Army for $60 and we are on the lookout for another.

c. The committee information has been sent to Clayton Utz and they will file the paperwork. Patricia
worked on the draft of the new constitution and this will be sent to the members and Clayton Utz for
comment and review.
Action: Penni by 25/06/2001
The Special Meeting to change the Constitution has been held over until Clayton Utz give us the go ahead.

d. We neeed to be more streamlined so just a reminder that all reports need to be submitted to the Secretary a week before the meeting and we will only discuss issues, which assumes that all committee members have read the reports prior to the meeting.

Presidents Report
- Training is progressing well
- We need quality control
- National development is proceeding slowly
- There are some staff issues which need to be discussed off-line

Treasurers Report
- Do we have projected cash flows? Steve Williams is willing to help.
Report is available on request

Executive Officers Report
Is in Minutes Repository.

Motion:"That Computerbank Victoria Incorporated close down for one week to document all processes and redesign the technical area."
Moved: Patricia Fraser
Seconded: Robert Mead
CWD

Trish and Penni will work out a date, probably after 4th July and we'll call for suggestions from the list.
It was suggested that Bill Mc Person be our donations co ordinator.
A ction: Steve will speak to Bill on this subject

WFTD
This was covered in Kylie's report.
Rohan's report can be viewed at

Technical Report
As per the web site

Training Report
Is in the Minutes Repository

Motion: " That the training group call the Training documentation project, on Source Forge, ' Computerbank Documentation Project ' and this project contains documentation relevant to all areas of Computerbank Victoria Incorporated."
Moved: Alex Rowsell
Seconded: Rodney Brown
CWD

Issue: Should the committee ratify styles or should it be left up to the Co-ordinator?
After discussion it was decided that the Co-ordinator would be responsible for the styling of documentation.

Motion: " That all documentation in this project be done in an open and transparent format."
Moved: Grant Diffey
Seconded: Robert Mead
CWD

Patrica expressed the view that this project should be open and transparent to enable anyone on Source Forge to access and participate in our documentation project.

Motion: " That all reports be accepted."
Moved: Alex Rowsell
Seconded: Steve Williams
CWD

General Business

Item 1
Grant, Kylie and Steve met with Patrick from RMIT regarding the possibility of placing a 3rd year Business/IT student with us. It is often difficult to place full fee paying overseas students in a corporate situation. It would bwe hoped if we take this on that we would be able to pay a token wage.

- Do we want to take the funding challenge? Can we afford it? Do we have the staff to supervise them?

The first group would be availabe to start in July and a further group in December. The students need to be primarily involved in Software and will have some Linux experience. Possibly we could "parent" with a larger company, where they place for the majority of the time but release the student to us once or twice a week.
Eric has had some experience in this area and found it worthwhile.
Jo-Anne suggested that we also look at TAFE courses for admin placements.

Generally the feeling of the meeting was positive it was decided that we need to look at the hours involved, the options for admin placement and Grant would like someone to do Sys/Bus analysis.

Action: Steve ASAP

Item 2
Motion:" That Computerbank Victoria Inc adopt as it's logo, the design given to us by Matt Mawson."
Moved: Grant Diffey
Seconded: Penni Diffey
CWD

We will send an official thank you to Matt.

Item 3
- Alex has a volunteer who might help, Bruce.
- We need someone to design a database for us.

Action: Grant by the next committee meeting

- Could this be done at Hardware testing level?

Item 4
We need to be more active on the list.
Action : everyone by 26/6/01

Item 5
- The cheat sheets have errors and need to be updated as documentation isn't keeping up with actual changes in method.
- David Hatton has been working on this and will continue when he returns.
- Kylie will update the final config sheets.
- Everyone in the Tech area must commit to updating and creating cheat sheets.

Item 6
Adam Thompson has offered to provide us with external signage in exchange for a blue chair.

Motion:" That Adam Thompson recieve a Blue Office chair in exchange for an external sign."
Moved: Patricia Fraser
Seconded: Alex Rowsell
CWD

Item 7
Covered in EO report.

Item 8
a.Many recipients are asking for cd-roms and other peripherals. A "Basic machine" as provided has no cd-rom, sound card or printer. Frank felt that a policy of 1st in best dressed was appropriate in this situation but others disagreed. An alternative proposal was that we charge for anything over the basic machine or offer people the option of a longer waiting list for machines with extras. It was also suggested that we charge a small fee for configuring peripherals eg. $20 to configure a sound card, so we aren't selling anything but charging for time.

Action: Kylie and Grant to make a decision before the next meeting.

It was felt that this needed to go to the list for general discussion.

b. Frank has taken Mozilla off the training machines and Grant has put typist on them.

Meeting closed at 8.05pm

Next Meeting: 30/7/01